Reminder: reporting sickness and short notice absence

Staff with patient on stretcher at accident and emergency

On 9th March, a new interface between GRS and OHIO (the online occupational health system) will go live.

When it comes to reporting an absence before your shift start time, the process will remain the same; you need to report your absence to Day One by calling 0330 6600 365.

When phoning Day One you will need to tell them:

  • the reason for your absence, when you expect to be able to return to work, or how long you expect to be off
  • whether or not the absence is the result of an injury at work (as health and safety legislation requires action to be taken to report the incident via local procedures)
  • your contact telephone number
  • whether you are undertaking any secondary or other employment.

Reporting an absence will not normally be accepted via text or email or from a third party, unless due to exceptional circumstances, for example if you are hospitalised.

Day One will organise a time for you to call them back and update them on your progress. It is important that you maintain this contact as agreed unless due to exceptional circumstances, e.g. hospitalisation. 

When you have returned to work, you will need to contact Day One before your shift start time to confirm you have returned to work. If you do not contact them, you will not be shown as back at work on OHIO or GRS and there could be implications for your pay.

If you attend work but then leave due to sickness, you must make your manager aware, as it will be recorded as a full day’s attendance and will not count as a sick day.

For those of you who input absences on to GRS, more information will be sent to you directly.

Published 3rd March, 2016

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