BBR update: rota keys and myth busting

Building Better Rotas Frontpage

This week we’re tackling the topics of rota keys, and clarifying two important issues which should clear up questions you might have about them.

We emailed managers and all staff about this on Friday (5th April), but to recap the correct and only rota keys which should be in use are on East24. If you spot other colleagues using old versions, please point them in the right direction.

Secondly, there have been two myths which have come to our attention in the last few weeks, which we’ve answered below. You can find our ‘Myth busting’ section on the BBR pages.

There is currently a freeze on any Flexible Working requests as a result of the ongoing work with the Building Better Rotas project.

There is no freeze on Flexible Working requests during this time, and these should continue to be managed in line with EEAST Flexible Working Arrangements Policy available in the Policy Documents section. 

All staff have the right to request flexible working at any time, and due process must be followed in all instances, therefore should you have any further concerns please liaise directly with your line management, and/or seek advice from your local HR Advisor.

There is currently a freeze on any transfers and or filling of rota lines as a result of the ongoing work with the Building Better Rotas project.

Transfers

There was a period where the centrally run Transfer process (moving staff across AGM area borders) was not operating monthly as per the published procedure. However, the reasons for this were not directly related to the BBR project. Now, the process is in full operation again with offers being made monthly. The Transfer Procedure is being reviewed and an updated version will be circulated in due course, but in the meantime transfers will continue to be offered. If you have any further concerns please liaise directly with your line management, and/or seek advice from your local HR Advisor.

Filling rota lines

The BBR project team have advised senior operational teams to actively encourage shadowing of lines, but to avoid permanent placement at this time. This, in the main, is to avoid any potential displacement risks as a result of the pending rota changes. In some cases we may be in a position of more staff currently based at a station than there may be required as a result of rota changes, depending on the new rota keys and the choices that staff make. It is important we avoid increasing the potential for disruption to these staff by adding to that number through permanently allocating to any existing vacancies.

This should be a short term measure and likely to be resolved with the implementation of new rotas from September onwards, at and after which point we would expect staff to be able to be permanently allocated to lines.

We’re keen to make sure any questions you have are answered throughout the BBR process, so please feel free to take this opportunity to find out more. Should you have any questions or wish to give us any feedback, please feel free to email us at rota@eastamb.nhs.uk.

Thank you

Building Better Rotas Project Group

Published 8th April 2019

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