BBR weekly update

Building Better Rotas Frontpage

Following the successful delivery of all working parties, 5, 6, 7 and the final working party 8 only last week we can now confirm this has resulted in A & B options being achieved for all areas. Thank you!

The BBR project team would like to take this opportunity to thank all of those involved, from the working party representatives who have dedicated so much time, effort and support working with ourselves and their colleagues, to the management team who have supported these meetings despite operational pressures across the Trust. We could not have successfully delivered the working party stage without your support.


Working party 8 FAQs
Some questions were raised across the working party 8 meetings which have been captured on the Working Party 8 FAQ document and can be downloaded here or found on EAST 24.

What happens now?
Although the Working Party stage has concluded, the BBR project is not yet completed. We would like to assure you that the BBR team will continue to support everyone through the next steps, which are as follows;

  • Voting - A number of areas have already proceeded to a vote post working parties 6 and 7. The remaining areas voting post working party 8 will need to start on the 19th August, 2019, unless a reason to delay voting has previously been identified and agreed with the BBR Working Group. Therefore all employees at the remaining stations (including those currently absent from the workplace) will receive a Proceed to Vote letter this week. These letters will include the final A & B options from the final Working Party packs which have been shared with you all and can also be found on EAST24.
  • 45 Day Consultation Period - Following the conclusion of the voting process all affected employees will be entitled to at least 2 x 1:1 consultations with their respective AGM. Please contact your AGM directly if you require a meeting.  
  • GRS and Payroll Processing - The BBR team will meet with their respective areas to work through the line allocation work required for Rostering Services which will need to include the finalised rota choices and employees names (or a vacancy) assigned to individual lines, together with an anticipated go live date. The BBR team will also meet with their local planners to provide support where required.
  • Confirmation of Go Live DateThe Go Live Date for each station will be agreed jointly and severally with AGM’s, GM’s, Sector Heads, Estates and Fleet, together with the BBR team.
  • 30 Day Notification of Change Period – required for all employees affected by any change to their rota, which will be confirmed in the 30 Day Notification of Change letter.


The following table outlines the timelines for each of these stages for your guidance:

  

Additional support
Should you have any queries throughout this process please feel free to contact the team at rota@eastamb.nhs.uk

Published 15th August 2019

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