COVID-19: Annual Leave ‘Buy Back’

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The Trust published guidance on the Annual Leave ‘Buy-Back’ scheme in July in which it was communicated that the scheme had been extended until 30th September 2020.

The Trust has made the decision to extend the current scheme again to 31st December 2020.  Please see below details of the scheme as a reminder for any employees who have not already made an application:

All Trust staff on substantive or fixed term contracts will have the opportunity to ‘sell’ up to 1 week’s (37.5 hours) annual leave from their current (2019/20 or 2020/21) leave entitlement. An Employee Annual Leave buy-back Action Card is available here and the form here which provides details on how to make an application.

However, there are a few key elements of the process that all staff should be aware of:

  • All applications to sell leave must be caused by COVID-19 service pressures
  • Staff must have taken/booked or give an undertaking to take their statutory minimum AL allowance of 28 days (210 hours) including public holidays, pro rata for part-time employees 20 days (150 hours) where public holidays are not front-loaded on GRS
  • Applications can be for a maximum of 37.5 hours (pro-rata for part time staff)
  • ‘Sold’ annual leave will be at paid at plain time
  • Applications must be supported by your line manager
  • The scheme will remain open for applications until at least 31st December 2020 and may be extended
  • Payment of approved applications for the period up to 30th June 2020 were paid in the August 2020 pay period.
  • Payment of approved applications for the period 1st July to 30th September 2020 will be paid in the November 2020 pay period.
  • Payment of approved applications for the period 1st October to 31st December 2020 will be paid in the February 2021 pay period.
  • If staff leave the Trust having taken more than their accrued leave entitlement (including hours ‘sold’ through this process) their final salary will be amended accordingly.

If you are unsure of any details, or have any questions, please contact email

Published 8th October 2020

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