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Includes the design, maintenance and use of facilities/premises and equipment. Ambulance vehicles. The management/segregation of clinical waste, sharps and general waste and labelling. Equipment contained on vehicles and regular maintenance of all kit.
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YESTERDAY
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TODAY
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- No maintenance contracts in place for any Estates services and there was very limited contract management.
- There were gaps identified in the skills matrix within the Estates department.
- Capital programme was not managed effectively, and statutory compliance was limited.
- Policies were not regularly reviewed, and governance processes were not robustly upheld.
- MICAD system was not managed effectively - EEAST staff were responsible for closing all reactive calls, and there were regular issues with the access control system.
- No reporting from contractors on performance.
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- EEAST have undertaken their first NHS PAM assessment and successfully submitted to NHSE.
- EEAST ERIC return was submitted on time. A training needs analysis has been undertaken and staff have been upskilled.
- Policies have been reviewed and updated. Estates are represented at all relevant committees.
- Full condition surveys have been completed.
- Fire, Electric and Water Safety working groups are now in place with authorising engineers appointed for the next 3 years.
- Trust Green Plan, Green Champions and Sustainability Working Group are now embedded within the service. LED lighting schemes are being rolled out.
- A bespoke e-learning programme has been developed for Fire Safety and successfully implemented for all staff.
- The access control system has been upgraded across all sites.
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TOMORROW
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- There is work underway to create a PPM (planned preventative maintenance) module on MICAD, for assurance that all contractors to adhere to SFG20-HTM.
- There is no maintenance contract in place to cover high level gas boiler servicing, any servicing is raised as a reactive work order via MICAD.
- Limited CCTV is available at stations with no central reporting station, it is locally managed, and there is no standardisation of DVR.
- Control of Contractors policy in draft - to be signed off by November 2021.
- All leases and licences will be consolidated onto an updated Estates Terrier.
- The Estates team are procuring a monitoring software for future management of the PAM.
- Backlog maintenance to be reduced by using sustainable methods.
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