Gifts and hospitality: what are the rules for us?

Side of RRV with lozenge

We are coming up to that festive time of year where you may get offered gifts and hospitality.

Please familiarise yourself with the Trust’s policy on business conduct and how this covers interests, gifts, hospitality, sponsorship, advertising and partnership arrangements. Key points include:

  • Declaration of interests – all business/financial interests which are relevant or linked in some way to the Trust, for example ownership or part-ownership of a company seeking to do business with the NHS, must be declared on the declaration of interests form within the policy.
  • Gifts – all gifts from and to commercial third parties must be declared to avoid possible accusations of bribery.  These must be declared on the declaration of gifts and hospitality form in the policy. Small gifts from patients need not be formally declared but your line manager must be informed.
  • Hospitality – any event, service or entertainment provided and paid for by a third party should be declared on the declaration of gifts and hospitality form in advance. For further information please consult the summary guidance on acceptability of gifts and hospitality contained in the policy.
  • Sponsorship, advertising and partnership arrangements – as a general rule, sponsorship, advertising or partnership arrangements involving the Trust should be at a corporate rather than an individual level. The policy outlines all relevant statutory legislation and good practice guidance that must be adhered to ensure transparency across the organisation and that there are no conflicts of interest. 

The policy can be viewed on the Trust website. If you have any queries or concerns, please email Trust Secretary Laila Abraham at

Published 2nd November, 2016

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