Relief Policy Implementation: update for all staff

Trust crest and UNISON logo

To recap from the joint statement issued in December, we intend to go live with the new Relief Policy Implementation on the 1st April, 2019. We thank UNISON representatives for all their input into helping develop this policy, which will affect any employee who undertakes any relief duties.

The Task and Finish Group have an implementation plan. So far, all planners/schedulers have been notified not to plan for next planning cycle (for relief staff only) until relevant training received, all AGMs have allocated all permanent relief staff (full or part time) onto the new rest day relief rota, and Rostering Services have uploaded all rest day relief rotas onto GRS ready for planners. 

Our AGMs are still populating individual employee profiles for relief staff to speed up the process of planning and improve the authorisation process of mileage claims. 

A guidance document with FAQs to assist relief employees with mileage claims has been completed, as well as a mileage matrix to AA Route Planner, to provide a standardised and accurate way of calculating mileage. This will be made available on East24.

Also complete is a Relief Policy Training Pack for managers and planners to include the elements from the Relief Policy, which can be used as a guidance document, and staff took part in three training sessions last month to enable them to commence planning during January due to our planning requirement to report externally to NHSE.

This diagram shows the areas of work completed so far by the green shaded circles; all require completion prior to go-live.


In addition to the requirement to complete this work, UNISON have requested the start date for claiming mileage is brought forward, and this is still being explored.

The Relief Policy is available here so we encourage you to read it, and discuss questions with your line manager if you have any questions before or after 1st April, when it goes live.

Published 20th February 2019

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