What is Records Management?

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Each day we create or receive records as part of our roles here at EEAST, and these records must be managed correctly to support our work and meet our regulatory obligations. 

Archiving
The Trust has a contract with an off-site storage company where we can store any records which are not needed regularly.  To send any documents to archive please read the Records Management Policy and Procedures which has a step-by-step guide to the process.  Due to the cost of archiving please only send off-site original documents that need to be retained according to the retention schedule

Retention schedule
A retention schedule states how long each type of record should be retained.  We have adopted the NHS retention schedule and are in the process of adapting this to improve clarity and make it more specific to our needs as an ambulance trust.  This document can also be found in our Records Management Policy and Procedures.

Policies/procedures
All procedural documents are uploaded to our Document Library for staff access, as well as being entered into our HealthAssure system.  This system enables us to keep track of any procedural documents that are due for review and where they are in the review process.  When reviewing your procedural document, please ensure that you have this approved by the relevant group/committee and include an Equality Analysis.  The process to be followed when creating or reviewing a procedural document can be found in the Policy for the Development of Procedural Documents

Please email recordsmanagement@eastamb.nhs.uk if you have any queries or questions about archiving or policy/procedure management.

Information Governance workshops
We are holding a series of workshops where staff will be available to answer all of your Information Governance related questions, including records management.

  • Tuesday 29th January – Chelmsford Locality Office
  • Tuesday 2nd April – Bedford Locality Office
  • Tuesday 10th September – Melbourn HQ
  • Tuesday 3rd December – Norwich Locality Office

Please do pop in and say hello or pre-book by emailing informationgovernance@eastamb.nhs.uk

Published 28th January 2019

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