What to do when a member of staff is leaving

When a member of staff hands in their resignation, it is the responsibility of the line manager to ensure all relevant documentation is completed and sent to HR for processing in a timely manner.

 An HR3 leaver form, which can be found on East24 here, must be completed as soon as possible to avoid any overpayment. Once completed, this should be forwarded to the HR Support Services team at HRPayrollForms@eastamb.nhs.uk. The following must also be completed before sending the HR3:

  • An annual leave calculation should be obtained from Rostering Services as soon as possible by emailing rosteringservices@eastamb.nhs.uk. This calculation should be sent with the HR3 to HRPayrollFoms@eastamb.nhs.uk. The HR3 cannot be processed unless this is sent with it.
  • All of the relevant areas on the HR3 checklist should be completed, ticked off and dated. This includes notifying IT, estates etc.

The HR3 and annual leave calculation should be received by HR Support Services no later than 2 weeks prior to the leaving date.

Once the fully completed HR3 has been received by the HR Support Services Team, this will be checked and sent to Payroll for processing. If the document is incomplete, the team will be in touch to advise of this. Please note that this can cause delays in processing which can cause overpayments.

If you have any queries, please contact HR Support Services on HRPayrollForms@eastamb.nhs.uk

Published 13th September 2020

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