Changes to Teams Meeting Recording

The Trust is in the process of implementing a change to how Teams Meetings recordings are saved.

Currently, these are set to Stream, however Microsoft is changing this to OneDrive for Business and SharePoint going forwards.

This change will be implemented on Wednesday 14 April 2021 at 6:00am.

All new recordings from this point will be saved in the respective OneDrive/SharePoint location based on the table below.

In the table below, the “same tenant” refers to “Users within EEAST” whilst “different tenant” refers to “Users outside of EEAST”.

Meeting type	Who clicked on Record?	Where does the recording land?	Who has access? Read/Write, Read, or sharing
1:1 call with internal parties	Caller	Caller’s OneDrive for Business account	Caller is owner and has full rights.

			Callee (if in the same tenant) has read-only access. No sharing access.

			Callee (if in different tenant) has no access. Caller must share it to the Callee.

1:1 call with internal parties	Callee	Callee’s OneDrive for Business account	Callee is owner and has full rights.

			Caller (if in the same tenant has read-only access. No sharing access.

			Caller (if in different tenant) has no access. Callee must share it to the Caller.

1:1 call with an external call	Caller	Caller’s OneDrive for Business account	Caller is owner and has full rights.

			Callee has no access. Caller must share it to the Callee.

1:1 call with an external call	Callee	Callee’s OneDrive for Business account	Callee is owner and has full rights.

			Caller has no access. Callee must share it to the Caller.

Group call	Any member of the call	Group member who clicked on Record’s OneDrive for Business account	Member who clicked on Record has full rights.

			Others from the same tenant have Read rights.

			Other group members from different tenant have no rights to it.

Adhoc/Scheduled meeting	Organizer	Organizer’s OneDrive for Business account	Organizer has full rights to the recording.

			All other members of the meeting have read access.

Adhoc/Scheduled meeting	Other meeting member	Meeting member who clicked on Record	Member who clicked on Record has full rights to the recording.

			Organizer has edit rights and can share.

			All other meeting members have read access.

Adhoc/Scheduled meeting with external users	Organizer	Organizer’s OneDrive for Business account	Organizer has full rights to the recording.

			All other members of the meeting from the same tenant as the organizer have read access.

			All other external members have no access, and the Organizer must share it to them.

Adhoc/Scheduled meeting with external users	Other meeting member	Member who clicked on Record	Member who clicked on Record has full rights to the recording. Organizer has edit rights and can share.

			All other members of the meeting from the same tenant as the organizer have read access.

			All other external members have no access, and the Organizer must share it to them.

Channel meeting	Channel Member	Teams' SharePoint location for that channel	Member who clicked on Record has edit rights to the recording.

			Every other member’s permissions are based on the Channel SharePoint permissions.

Find out further information on the Microsoft policy change.

Published 12th April 2021