New Starters - how they will receive Evolve Learning Management System Accounts.

Please see below guidance for new starters, temporary staff or agency staff to gain access to Evolve.

Process for New bank or permanent member of staff being processed by HR:

Once New Starter paperwork has been processed by HR and a new starters ESR record is up to date, the Learning and Development Team will receive and notification from ESR. This will action the L&D Team to create a new Evolve account.

New Starters will be emailed details of how to log into their Evolve account by the Learning and Development Team. This will involve resetting their password on their first login, they will be prompted to do this automatically. These staff groups can also login using the SAML2 login link which will allow them to use their Trust login details to access Evolve.

Process for temporary new starters not being processed by HR:

For temporary or agency members of staff that require an Evolve account to be set up. The recruiting or line manager will need to complete the request for a new starter to be added to Evolve form here. 

This is reviewed regularly, and accounts created with a 72 hour turnaround from Monday to Friday.

When submitting a request for an Evolve account to be set up the following information will be needed;

• The full name of the person that requires an Evolve account
• The requesters full names
• The reason for the request
• The email address for the person the Evolve account has been requested for
• The date the Evolve account is required from
• How long they will need access for
• Confirmation if they already have or previously held a payroll/ESR number
• Details of previous payroll/ESR number
• If they have previously worked for EEAST, either in a temporary or permanent position
• Their Line Manager
• The person that requires an Evolve account role
• The directorate and department the staff member is employed in

By supplying this information, the L&D team will have all the information they need to set up an Evolve account, please note that if information is not supplied there may be a delay in the process.